The web version isn’t as fully featured as the client version — for instance, there aren’t as many transitions and animations, you can’t record your screen from inside PowerPoint, and you can’t give slideshows or use several other features. To get to them, click the Ribbon Display Options icon at the top right of the screen, just to the left of the icons for minimizing and maximizing PowerPoint. This is quite helpful if you use a cloud service with more than one account, such as if you have one OneDrive account for personal use and another one for business. When your recipients get the email invitation from you, they click a button or link to open the presentation, which opens in PowerPoint Online in a web browser rather than in the PowerPoint desktop client. To do it, you must be logged into your Microsoft or Office 365 account, and the presentation must be stored in OneDrive, OneDrive for Business or SharePoint Online. It was much better at finding more general information, such as a biography of the artificial intelligence pioneer Arthur Samuel. The Ribbon hasn't changed a great deal from PowerPoint 2013. When collaborating in PowerPoint 2016 and 2019, you must save the document to see changes made by others and to share your changes with them. (If you're concerned about privacy, you'll need to decide whether the privacy hit is worth the convenience of doing research from right within the app.) 2, Download Free PowerPoint Templates, Tutorials and Presentations, Explore Presentation Tips From The Presentation Experts, How to create new presentations in PowerPoint 2016, Animated Gears for PowerPoint 2013, 2016 & Earlier Version, Download Animated Gears for PowerPoint Set 2. Most of the tips in this article apply to both PowerPoint 2016 and PowerPoint 2019 for Windows. So we thought to make icons that are PowerPoint native that can be resized, recolored and add styles and more. You are now using the template. Double-click the personal template you need to load. Tip: If you frequently use a template, you can just pin it on the screen to select whenever you start PowerPoint. To use Smart Lookup, right-click a word or group of words and select Smart Lookup from the menu that appears. Smart Lookup lets you do web research from right within PowerPoint. Need to create and share a presentation? Click the File tab. (If you want to assign different rights to different users, send separate emails, or you can change any collaborator’s permissions later by right-clicking their name in the Share pane.) Logged in users will see an Edit Presentation menu, from which they can choose Edit in PowerPoint to open the file in the client version of PowerPoint, or Edit in Browser to work in the free web version. Keep in mind that in order to use Smart Lookup in PowerPoint or any other Office app, you might first need to enable Microsoft's intelligent services feature, which collects your search terms and some content from your presentations and other documents. So it’s always best, when possible, to have the strongest connection possible when collaborating. Be aware that how well real-time collaboration works depends on the strength of your internet connection. Then create an email using any email program, copy the link and send it. Keyboard Shortcut: ALT +F, NL1 This is available in PowerPoint in Office 365 and PowerPoint 2019, NOT in PowerPoint 2016. Shortcut: ALT + F, N Align the gears as you like and make them move with your presentation's content. Working on a Word, Excel, PowerPoint 2016 document and need to insert an icon? It also remembers the features you've previously clicked on in the box, so when you click in it, you first see a list of previous tasks you've searched for. To make them reappear, press Ctrl-F1 again. If you'd like more information about your task, the last two items that appear in the Tell Me menu let you select from related Help topics or search for your phrase using Smart Lookup. Near the end are tips for PowerPoint 2019 only, and then we wrap up with handy keyboard shortcuts for both versions. When you purchase a perpetual version of the suite — say, Office 2016 or Office 2019 — its applications will never get new features, whereas apps in an Office 365/Microsoft 365 subscription are continually updated with new features. (Click image to enlarge it.). Microsoft cheat sheets: Dive into Windows and Office apps, PowerPoint 2016 and 2019 Ribbon quick reference. To use it, click the "Tell me what you want to do" text to the right of the Help tab on the Ribbon. Once you do so, it will be turned on across all your Office applications. There’s a very useful change in what Microsoft calls the backstage area that appears when you click File on the Ribbon: If you click Open, Save a Copy, Save or Save As from the menu on the left, you can see the cloud-based services you've connected to your Office account, such as SharePoint and OneDrive. (Click image to enlarge it.). In Office 365, PowerPoint has all those features, plus several more. Computerworld |. Type a message in the text box if you want. You can create intuitive presentations that are eye catchy and easily remembered. Just click the one you want to use. To find out which commands live on which tabs on the Ribbon, download our PowerPoint 2016 and 2019 Ribbon quick reference. The most important feature that launched with PowerPoint 2016 for those who work with others is live collaboration that lets people work on presentations together from anywhere in the world with an internet connection. Just above the Office Theme menu is an Office Background drop-down menu — here you can choose to display a pattern such as a circuit board or circles and stripes in the title bar. After you save, your collaborators’ additions appear in your presentation. Apply shape fills, outlines, & styles and make your presentation’s slides more intuitive. https://www.youtube.com/watch?v=MJfNklBhS6k We’ll soon be publishing a separate PowerPoint for Office 365 cheat sheet that covers all its latest features. In the "Personalize your copy of Microsoft Office" section, click the down arrow next to Office Theme, and select Dark Gray or White (or Black) from the drop-down menu. (Click image to enlarge it.). But Microsoft has done a lot of work on it, and it now works well when finding granular information as well. As in PowerPoint 2013, the Ribbon in PowerPoint 2016 and 2019 has a flattened look that's cleaner and less cluttered than in PowerPoint 2010 and 2007. Users who aren’t signed into a Microsoft account will see an Edit in Browser button; once they click that, they can start editing in their browser window. Click the icon of someone working with you on a document to see other ways you can contact that person. Using icons in Microsoft Word and PowerPoint is a great alternative to just having text or using generic stock photos. (Click image to enlarge it.). An email is sent out to everyone with whom you’ve shared the file, showing a button that they can click to open the presentation. Do note these are vectors that can adapt to the PowerPoint environment. Creating a New Presentation from a PERSONAL Template Your collaborators get an email message like this when you share a document. Also see the nifty new Tell Me feature described below. Here's a glimpse of what you will be downloading. Search more than 600,000 icons for Web & Desktop here. You'll get a menu showing potential matches for the task. All you need is download the presentation and open in any PowerPoint program, copy the gears and paste within your slides. Microsoft sells Office under two models: Individuals and businesses can pay for the software license up front and own it forever (what the company calls the “perpetual” version of the suite), or they can purchase an Office 365 or Microsoft 365 subscription, which means they have access to the software for only as long as they keep paying the subscription fee.
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